Business Organizational Structure and Planning

Organizational Structure and Planning – A must do activity!

Posted 23 Jul 2009

Organizational Structure and Planning is the clearly defined pathway to where you are heading!

It compliments all of your Organizational roles (Job Descriptions), Branding, Marketing, Systems design, and underpins your Ethos and business values.

At Amplio we teach a quick one page business planning tool to simplify and clarify what your next steps should be. It can be applied to all types of challenges, business decisions and keeps your focus on working out solutions rather than focusing on your problem.

A great organizational structure and plan will:

Guide business decisions in short, medium and long term tasks
Be easy for the organization to focus on and provide business focus
Align the business operations with your ethos and values
Distinguish between your roles of the business owner or director and your role within the business

One of Amplio’s strengths is getting businesses to move their thinking from people positions to job descriptions (including templates) with the focus on supporting the staff for that role with the applicable training, skills, tools and reporting lines.

The benefits to the organization be it from a start up business, franchise remodel or existing business is amazing.

The complimenting coaching on the mindset to accompany this strategy is very important to establishing high calibre, high achieving, balanced teams.

A quick example of going from a two person business to putting on an employee involves:

Identifying your current roles with in the business and what tasks are completed
What tools or equipment are required to complete these tasks?
What skills are required to achieve these tasks at an acceptable level?
What training is required to achieve these tasks at an extraordinary level?
What systems are in place currently either mentally, manually or electronically?

With this information we can create a flowchart of any particular process and identify tasks, equipment, tools, skills, training and much more. We are also able to create an organizational chart of the roles involved in your business. More often than not, you as the owner are in every role.

The focus then is to take the visual off the person (owner) doing the role (multiple roles) to what roles there are and who would be best to fill those roles. i.e. what skills and training should that person have?

This process releases a lot of information from you and you will often (with coaching) create new solutions to old challenges which greatly improve your business performance. i.e. new or updated equipment or maintenance, training, apprenticeships, outsourcing etc.

The most common area which can be outsourced at a reasonable rate with a high quality outcome and high return on investment (ROI) is book keeping. It is usually inherited by the spouse anyway and the most common bugbear of small business. P.S. Your Accountant will love you for it.

A new and improved way of thinking and organising your business awaits.

John Burkhardt – Amplio Business Solutions

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